Promote Your Club or Event

We want to help you promote your Science Fiction/Fantasy/Horror-related club or event! Here are three options:

Option 1: Static Club Display

You can create a display board for placement in the Static Display Area. The displays will be arranged on tables in the public conference space outside of the Function Rooms. There is no charge to place a static display. See Static Club Display Guidelines. Please contact the chair if you are interested in placing a display.

Option 2: Club Table

If you want a table to yourself that you'd like to staff with a club member to answer questions and/or sell stuff, you can reserve a Club Table. These tables will also be in the public area outside of the Function Rooms. See the Club Table Guidelines. You may reserve a Staffed Club Table for $20. Please contact the chair if you are interested in reserving a Club Table.

Option 3: Table in the Dealers Room

If you're selling and/or displaying a lot of stuff, and prefer to be in an area that is secured after hours, reserve a table in the Dealer Room by contacting the Dealer Room Coordinator.

Club Display Guidelines

Please contact the chair if you are interested in placing a display.

  • Displays should be available and ready to be set up by 12:00 noon on Friday.
  • Displays should be appropriate for all ages.
  • Displays should be free-standing for placement on tables provided by ApolloCon.
  • Displays should not exceed a foot print of 48" x 30".
  • Displays must be lettered professionally. Calligraphy and computer printed labels are ideal.
  • Display placement will be determined by the ApolloCon staff. Please notify a conference staff member before moving your display.
  • The display area is in an unsecured public area outside the Function Rooms. Please do not include fragile items or items of value in the display. ApolloCon is not responsible for lost, stolen or damaged displays.
  • Displays will have no access to AC power.
  • Music and sound effects, if provided, must have an adjustable, clearly labeled volume control and on/off switch.
  • Displays should be removed from the event space on Sunday. Displays not removed during the conference tear-down are subject to disposal.
  • Displays that do not follow the guidelines are subject to removal or modification by ApolloCon staff.

Recommendations for club displays:

[Club Display]
  • Prominently include your club name, general location of activities, website, and pictures and text to explain what you do.
  • Include flyers or pamphlets in attached pockets or on the table in front of the display.
  • Attach assorted decorations to make your display eye-catching and notable.
  • Include a sign up sheet for people to join, or ask for more information.
  • A standard size base form for the display is a free standing project display board. (Texas Art Supply: Item # 4019000) or a Swing Box 3-D Display board. (Texas Art Supply: Item # 1290010), as shown here:

Club Table Guidelines

Please contact the chair if you are interested in reserving a club table.

  • Signs and displays at Club Tables should be appropriate for all ages.
  • Signs and displays at Club Tables must be lettered professionally. Calligraphy and computer printed labels are ideal.
  • The Club Tables are in an unsecured public area outside the Function Rooms. Please do not leave fragile items or items of value on the Club Tables. ApolloCon is not responsible for lost, stolen or damaged items.
  • Displays will have no access to AC power.
  • Music and sound effects, if provided, must have an adjustable, clearly labled volume control and on/off switch.
  • Signs and displays at Club Tables should be removed from the event space on Sunday. Items not removed during the conference tear-down are subject to disposal.