Hotel Info

ApolloCon 2012 will be held at the DoubleTree Intercontinental. As the name suggests it is near Bush Intercontinental Airport, not to be confused with Houston Hobby Airport on the other end of the city.


These rates are guaranteed through May 30, 2012. Checkin dates available are Thursday, June 21 through Monday, June 25.

per night
$85 + tax single through quad occupancy (king or two doubles)
per night
$95 + tax single through quad occupancy (king)
per night
$175 + tax  
Party Floor
per night
$85 + tax single through quad occupancy (king or two doubles)

To reserve by phone

1-800-222-TREE (1-800-222-8733)

Online reservation available

[Reserve Now]

If you have questions or problems regarding room reservations, room parties, or other issues related to the hotel, contact the Hotel Liaison. If you reserve by phone, BE SURE TO SAY YOU ARE WITH APOLLOCON to ensure you get our rate! If you choose to reserve at a different rate, be sure to ask them to associate your room with ApolloCon so we know you are One of Us!

The DoubleTree has indicated that they will do their best to group ApolloCon rooms together. If you want to be on a quiet floor (i.e., not on the same floor as the ConSuite), be sure to say so!

The DoubleTree Hotel Houston Intercontinental Airport
15747 John F. Kennedy Blvd.
Houston, Texas
77032 USA
Tel: 281 848 4000
Fax: 281 590 8461

Some features of our hotel:

  • Free Wi-Fi for ApolloCon Members with Room Reservation
  • Free Airport Shuttle from Bush Intercontinental Airport
  • Tropical Courtyard with Pool
  • Plenty of FREE parking
  • Workout room for hotel guests
  • Derricks Saloon in the hotel (Bar)
  • Oakley's restaurant in the hotel

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Why You Should Get a Room

Some of you might be saying to yourselves, "I live in Houston, so why should I get a hotel room?" or even "I'm from out of town but I have friends in Houston, so why should I get a room?"

Well, here, for your edification and possible amusement, are some reasons why we think you should consider getting a room at our hotel for ApolloCon:

  • The more room nights are booked for the con, the lower the cost of our function space and the more money we can put into what you do, rather than where you do it.
  • Less time on the highways and more time at the con.
  • Spend less money on gas.
  • Easier to hit the early panels and the late parties.
  • More opportunities to hunt elusive guests and guests-of-honor in the hallways.
  • Late night filk.
  • Cable TV.
  • A large part of the socializing and networking happens in the late evening. Sometimes in the really late evening. Sometimes so late in the evening that it looks remarkably like morning.
  • Remarkably like morning. Like sunrise, even.
  • The con suite stays open late.
  • Gaming late into the night (or next day).
  • Hotel Pool.

Room Parties

If your club or organization is planning a room party for ApolloCon 2012, welcome!

Room Arrangements

ApolloCon will arrange to have room parties clustered in one area, in order to maximize access by the members of the conference and to minimize any impact to non-partying guests in the hotel. You should make prior arrangements to be included in the room party area by contacting the Hotel Liaison. Include the words ApolloCon Room Party in the subject line. In the email, provide the following information:

  • The name of your organization, and/or the event you are promoting.
  • The primary contact person and alternate contact person (preferably with phone numbers as well as email addresses).
  • The name of the person on the hotel room reservation.
  • The hotel reservation confirmation number.
  • What night(s) you will be hosting a party (Friday and/or Saturday)

When you arrive at the conference, the hotel should have your reservation name pre-booked into a specific room in the party area. We do this in order to make sure all parties have a home in the party area. Parties not in their assigned locations will be asked to close.

Note: If there is a problem with your room location when you check in, contact the Hotel Liaison or another member of the ApolloCon Committee. Do not attempt to change your room location through the hotel staff.

Room Party Rules:

Room parties are subject to the rules of the conference.

We strongly encourage responsible social gatherings. Please be considerate of other guests in the hotel. We would prefer not to have any complaints at all, from conference members, hotel guests or hotel staff. ApolloCon reserves the right to close room parties that violate conference or hotel rules.

Parties will be located on a non-smoking floor of the hotel.

Room parties must be held within a guest room, and should not spill out into the hallways. No food or drinks of any kind should be brought into the hallways or other areas of the hotel.

Any room party not booked through the Hotel Liaison falls under the jurisdiction of the hotel runs the risk of being shut down by the hotel due to noise complaints. So to make sure to you can party until the cows come home, please make arrangements with the Hotel Liaison.

Please contact the Hotel Liaison if you have any questions.