ApolloCon 2010 Art Show
* * * * * Art Show is SOLD OUT * * * * *
Rules for the Houston Science Fiction Association Art Show and Auction,
for inclusion in the Art Show of ApolloCon 2010, held June 25-27,
at the Doubletree Intercontinental Hotel.
All artwork must reflect the conference purpose of
Science, Science Fiction, Fantasy or Dark Fantasy.
All registration for panels / tables is on a first-come,
first-serve basis. Contact the
Art Show Director
for the registration form. The form must accompany the
registration fee, for accountability purposes.
Art reservation fees are :
$12 per 4 ft. x 4 ft. panel and/or 18 in. x 6 ft. table.
Make a check payable to ApolloCon, or pay via the
ApolloCon PayPal account (contact the Art Show Director for PayPal info).
Money to reserve panels should be sent in as soon as possible,
as the art show director is busily doing her best to fill the room.
Art show reservations can no longer be considered official until payment has been
Art should arrive no later than one (1) week before the con.
Plea From Art Show Director: If you contact me regarding
participation in the art show, please do not wait until the
month before the conference to send in your reservation. See
previous paragraph. I had one artist do this last year, and
the only reason he got in was that another long-registered
artist had to cancel at the last minute.
The Print shop is $8.00 per grouping of 10 pieces, with no
limit to the number of prints put in the Print Shop. We do,
however, request that you keep the number of pieces to a
reasonable quantity. The Art Show Chair reserves the right to
reduce the quantities of Print Shop items if enough space is
not available for the volume received.
Due to space and display considerations, there will not be a Print
Shop at ApolloCon this year.
There will be a 10% commission on all sales.
All artwork must be either matted or foam-core backed, and
ready to hang. If the matting is very thick, inclusion of an
adhesive hanging tab would be best, as it prevents possible
damage to the mat board. Shrink-wrapping is
advised, for the protection of the art.
The Con Committee and/or Art Show personnel reserve the right
to refuse to hang submitted artwork.
Disclaimer: The ApolloCon committee is not responsible for the
arrival condition of shipped art. Neither are we responsible for
the condition of returned art if it is not shrinkwrapped, due to the
tendency of people to touch things.
Suggested methods of Shipping, should you need to send in your artwork:
We suggest that you ship your artwork via DHL, FedEx, UPS
or your preferred independent shipping agent, and include a
prepaid return shipping ticket with your paperwork. Or, in
FedEx's case, a check for the return amount, as they don't
seem to understand the idea of prepaid returns... It ends up
being almost the same as the USPS, and safer.** If you prefer
to use the postal service, please be sure to request insurance,
package tracking, and delivery confirmation. This advice comes
out of personal experience, when a package of my artwork didn't
get to the Canadian show for which it was destined, and wasn't
traceable because I didn't realize that was a separate "service,"
thus initiating an agonizing 8-week wait to see if I'd ever
see any of it again. My work is 3-D, so "reprints" were not
Please remember to include the cost of insurance in your check for
or else indicate that it is not desired,
as there is never a guarantee that sales will cover that. If the
return postage amount does not cover both shipping and indicated
insurance, no insurance will be included. I would hate to have to
hold someone's artwork while return fees were arranged, in a case
**Personal opinion, not necessarily reflected by other members
of the ApolloCon Committee.
Artwork should be shipped to:
Attn: A. Haddock
ApolloCon Art Show
10300 Harwin Drive, No. 1021
Houston, TX 77036-1529
Contact information for any additional questions:
NO food, drinks, tote bags, purses, fanny packs or camera bags
will be allowed in the art room. Also, it would be appreciated
if no cell phones with video capabilities were brought into the room.
No cameras of any kind will be allowed, with the exception of
photos of their own setup by the individual artists or visual
recording for the conference's archives.
Only bids in dollar increments will be accepted, as the Art
Show Director isn't at all fond of mathematics, even WITH a computer.
The Art Show will close in the early evening on Saturday so
that everyone can attend the Masquerade, and then will reopen
for two (2) hours afterward.
If required, the ApolloCon Art Auction will be held at a time
and place listed in the Programming Schedule. Two or more
bids will take a piece to auction. The Charity Auction will
be held at the same time as the regular auction.
ApolloCon Art Show is happy to be donating the Charity
Auction proceeds to
Youth Advocates, Inc. (YA).
comment about bids in "dollar amounts only," holds true for
the Auction as well as the Art Show, and for the same reason.
This year's Charity is TBA.
The Panel and Auction rules are as follows:
- Only art designated as "original," and/or hand-altered
prints (definition 1) will go to auction.
- If a print is a member of a large print run (200 -
2000), the lower numbers (1 - 75) and the higher numbers
(last 50 of the run) will be treated as originals.
- If none of the qualifying numbers are available, a
print may be hung on the panel, but must be marked with a
Quick Sale price.
- Only one copy of a print may be hung
on the panel, no matter its placement in the run.
- Print runs of 100 pieces or fewer will be treated as originals, meaning they may
be sent to auction.
- All other prints are encouraged and accepted, and as a
general rule their sale will be handled as QSP
(Quick Sale Price.)
- If you feel like a specific print should be designated
as an original, you are welcome to present your reasons for
this exclusion to the general rule. The Art Show
director's decision in the matter is final.
- Two bids are required to send a piece to auction. If
time permits, we reserve the right to include a piece or
two with no bids, "on its own recognizance."
- Pieces with one bid will go to that bidder, so consider
that when determining your minimum bid.
- Persons desiring to re-sell some of their collection
may reserve a panel and display the artwork, but it MUST be priced for
Quick Sale only. Allowing bids on re-sold pieces would not
be fair to either the artists hanging their original work
in the show or the original artist who did
the piece now being offered for sale by the collector.
- Your artwork may not extend beyond the
edge of any panel or table, and it may not interfere with
any works displayed by any other artist.
- To be represented by an agent at the convention, you
must provide your agent with a signed letter of agency to
present at the Art Show.
- For your protection, photography will not be permitted
in the Art Show, with the exception of supervised,
professional press and HSFA. If you object to having your
works used, with credit, by press reviewing the convention,
please indicate this on your reservation form.
- Any artwork legally bid for, but not collected and paid
for by the buyer, will be retained by the Art Show
Director. We will make every effort to contact the buyer,
remind them of their legal obligation to pay for purchased
art at the bid price, collect funds due and remit to the
artist. If we are unable to complete the sale within three
months, the art will be returned to the artist.
Art Show Bid Sheet Particulars
- The greyed-out area on the Control and Bid sheets is
for the use of the Art Show Personnel
only. A column has been provided
for you to put your own identification or tracking numbers on the pieces.
- The Minimum Bid price should be the absolute least
amount of money your prefer to receive for a piece of
- A Quick Sale Price (QSP) may be put on
the art at the artist's option, to allow outright purchase
of the piece before the auction.
- An After-Auction / Sunday Sale Price (AAP /
SSP) may be put on the art at the artist's option,
to allow purchase after the auction. If your AAP is lower
than either your Minimum Bid or Quick Sale price, it is
better that you not write that price anywhere but the
Control Sheet. To do so creates the urge to "wait till
Sunday" to buy a piece, which might result in its not being
sold at all.
- If the artist provides no AAP, the art will be marked as
Quick Sale by the Art Show Personnel unless otherwise instructed
by the artist. If you prefer that your artwork not be shown after
the auction, please note that in your instructions to us, and we
will repack it for shipment immediately after the auction.
- You are welcome to display artwork that is Not For Sale
(NFS). One of our major purposes is to
display good artwork. Reserving a panel or table is
required for the display of NFS artwork.
- Hand Altering:
- Inking or coloring a small section of the print
- "Extending" sections of the print onto the mat board so that the matting is an integral part of the picture
- Adding decorative 3-D items to the print or mat so that each copy is unique
- Computer Prints:
- Using special types of paper, each type unique to that numbered print.
- Adding some type of hand-altering to the print, mat or
both, to reassure a purchaser of its individuality.
Programming and guests subject to change without notice